Apostille is an internationally recognized, standard format of documents – astamp attached to the originals of instruments that comply with state requirements. Documents with an apostille do not require additional certification or legalization.
Article 6 oftheHagueConvention specifies thatall member-states (over 80 of them already!) are obliged to recognize documents with an apostil.
Ukraine ratified the Conventionin December 2003 and joined the United State of America, Japan, Russia, the RSA, Australia, many EU countries and other members.
Theapostillecomplieswithaunified document formatand includes the following entries:
- lastnameandpositionofthepersonsigningthedocumentwithanapostille attached;
- name of the ministry;
- nameoftheattaching authority;
- apostille number;
- seal of the authority;
- signature of the authorized person.
A document with an apostil is prepared in French or English, as well as in the language of the attaching country.
Thefollowingministriesareentitledtoattach the apostil in Ukraine:
- Ministry of Justice;
- Ministry of Foreign Affairs;
- Ministry of Education.
In certain cases a double apostille is required. The first one is attached to the original or its certified copy, while the second one is used for its notarized translation. This form of document is required by Austria, Belgium, France, Portugal, Switzerland, the UK, Italy and the Netherlands.
Anumberofcountries (Italy, SpainandFrance) requirean apostille with consular legalization, whichcanbeoneofthefollowing:
1. Anapostille, a notarized translation and another apostil
2. Anapostil, anaccreditedtranslationandaconsularseal.
For countries that did not join the Hague Convention, documents are legalized through consular services directly.